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Accounts Receivable Assistant

Department: Finance
Reports To: Director, Finance   

Responsibilities

The Accounts Receivable Assistant helps the Finance Department create timely and accurate financial statements. He or she manages cash applications, making sure all cash receipts are applied properly. He or she is also responsible for maintaining the accounts receivable aging for members, receiving incoming member payments, entering cash receipts, and completing bank deposits. 

Functions

  • Manage cash receipts and ensure the timely deposit of all incoming checks.
  • Prepare weekly summary of cash transactions, and apprise the CFO of organizational cash flow requirements.
  • Prepare reconciliation of the organization's credit card accounts.
  • Analyze and keep track of American Express charges through expense reports.
  • Assist with month-end closing.
  • Support Director of Finance in collections function.
  • Assist CFO in the preparation of the organizational budget.
  • Prepare year-end schedules for, and interface with, the external auditors.
  • Provide general administrative support.
  • Execute special projects as required.

Knowledge and Skills

  • Understanding of U.S. and foreign subsidiary financial accounting standards, taxes, and other organizational compliance requirements.
  • Personal computer literacy in a network environment with a Windows base; proficiency in Microsoft Office applications & MAS 90.
  • Excellent organizational skills, with a meticulous eye for detail and good proofreading skills.
  • Ability to perform effectively under pressure.
  • Ability to work well across departments.
  • Ability to adapt to frequently shifting priorities.
  • Strong customer service skills.

Working Conditions

  • Tight deadlines.
  • Multiple priorities.
  • Occasional overtime.

Education and Experience Requirements

The position requires a B.B.A. /B.S in Accounting or Finance, and at least one or more years of relevant experience.

Application Instructions

Please email your resume, cover letter, and salary requirements to jobs@catalyst.org with "Accounts Receivable Assistant" and the source of this listing in the subject header. This position is based in New York City.